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Classification & Compensation Guide

The key to an accurate and timely review is requesting the correct process and providing the appropriate supporting documentation.

The following Classification & Compensation Guide provides direction on developing and submitting position changes. If you have questions,- at any time throughout the process, please feel free to reach out to your Classification & Compensation analyst via Teams or email for additional guidance.

Classification & Compensation Review Request Type and Submission Requirement

Permanent updates to a position description, title, or compensation, are submitted through Workday via the Create Request task.  

This includes the following changes:

• Title and/or duties updates regardless of compensation changes to better better align title and position duties.

Some reasons that may warrant a permanent compensation change:

• Change in market – positions that have not been updated or reviewed for several years may have had a natural progression of the compensation for the type of work that is being done. Class/comp can review the relevant market data and internal alignment to confirm if changes are supported. If there is a specific salary you are requesting to increase to, please include that number along with the justification. 

• Internal alignment – salary increases may be warranted if there is a discrepancy with other employees who are doing comparable duties and have comparable or fewer years of relevant experience. 

•  Change in duties – position duties evolve over-time. As duties and responsibilities change, it’s possible for the classification to potentially change, and/or the applicable market data to now differ if the duties are increasing in scope or complexity, for example. Please note that volume (more of the same work) does not constitute a change in duties.

• Reclassification (different duties, similar level): Change of duties of 20% or more that generally does not result in a significant increase of two or more classification factors (i. e. scope, complexity, autonomy, accountability, and/or impact).  May result in title change with or without range change.

• Reclassification (increased responsibility): Evaluation of position duties, tasks, or responsibilities in comparison to the differences in similar positions of similar responsibility; review of the classification of certain jobs or positions when there is an increase of 20% or more of scope, complexity, responsibility, etc. over sustained period.

Organizational Level Changes  

Must be discussed with CHRO, the Director of HR Business Partners, HR Business Partner and/or a member of the Classification & Compensation team. 

• Reorganization/Realignment: Changes to multiple positions that are interconnected or a change in mission, focus, operations, etc. Requests submitted with a memo of the proposal, before/after organizational charts, impacted positions, and employees.
• Market Adjustment to Positions: A review of a position or a group of positions relative to what the market is paying for similar positions.
• Equity Evaluation: Internal and/or external alignment analysis of pay based upon perceptual differences in similar positions or people by gender, race, age, or other demographic protected class factor.

Performance

• Class/comp reviews are not completed for performance/merit increases. Merit increases should be done through the annual merit process.
• To recognize an employee for their exceptional work on a project or going above and beyond the scope of their role, submit a one-time bonus request in Workday through a Request One-Time Payment and selecting Award, Bonus, or Stipend > Project, Recognition, or Spot Bonus. Pay increase or bonus depends on the nature of the action and length of performance. For instance, a bonus is warranted for excellent work on a project and an increase is warranted for exceptional performance over the period of a year or more.

Temporary pay

For additional duties required over and above the normal position requirements for three months or more; must be submitted at the beginning of the assignment and be over the timeframe the extra work is necessary. Any extension should also be submitted in Workday via a Date Change Task