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Create a Room Reservation in EMS

Instructions may vary slightly between room groups. Any fields with an "*" are required. A request cannot be completed until a selection is made.

To Make a Reservation

1. at reservations.wm.edu.
2. Select the Create a Reservation tab to reveal a menu of space/equipment groups.
3. Select one option as needed. This will take you to the Reservation screen.
4. Select a Date by typing it manually or using the calendar widget.
5. Select a Start Time and End Time for the reservation by manually typing the time or using the clock widget.
6. Select a building under Location.
7. Click the Search button. To the right, available rooms that meet your criteria will appear.
   • If you know which room you would like to book beforehand, search for it in the collapsible "I Know What Room I Want" section.
   • If you are searching for specific criteria, use Let Me Search for a Room to find only available rooms that match your room requirements, including room type and setup type.
8. Select a room by clicking the Plus Sign in the Room Search Results column. The room will appear in the Selected Locations area at the top of the menu after completing the room selection.
9. Leave Attendance set to the default value of 1.
10. Select the Setup Type from the drop-down menu based on the setup style needed (e.g., classroom, conference, seminar, or meeting).
11. Select Next Step.
12. Enter an Event Name; this will identify your group and/or meeting.
13. Select an Event Type from the drop-down menu. This may default, depending on the room type.
14. In the Group Details sections, select a Group from the drop-down menu.
    • If no groups appear, click on the magnifying glass widget
    • In the search box, you can either enter your group's name or enter a classification of people - such as Students or Faculty (used for both Faculty and Staff).
15. In the 1st Contact drop-down, choose Temporary Contact (unless you wish to use one of the provided contact names).
16. Enter required information in the Name, Phone Number and Email fields.
17. Under additional information, select whether your event is a fundraiser.
18. Click Submit Reservation. This will take you to the Reservation Details screen.
19. Tools on the right side of the screen will allow you to Edit or Cancel a reservation.
20. In the Booking section, you will see a summary of the reservation. 
21. For reservations that don't need additional approvals, the Status column will say Web Confirmed.

Congratulations! Your reservation is complete.

Questions?

Contact the Technology Support Center (TSC)
757-221-4357 (HELP) | [[support]] | Jones 208, Monday - Friday, 8:00 am - 5:00 pm