Special Events

Special events on campus throughout the year require that special accommodations for parking be implemented at times. Such events include, but are not limited to, athletic events, Charter Day, Commencement, Colonial Relays, convocations, Homecoming, construction and parking lot maintenance activities, and move-in and move-out periods.

We encourage departments to reach out and schedule event support as far in advance as possible to avoid scheduling conflicts and for most efficient service. We will do our best to accommodate the request as close to the venue as possible, however there are limits on certain spaces so large gatherings will be allocated to more remote parking assets. Please fill out the form below at least 7 business days in advance of your event and one of our team members will be in touch!

Request Event Support

Conference parking, special events parking and all temporary parking requirements of the university are to be scheduled and approved through Parking Services by the university sponsor and/or host.

For exceptional and short notice cases event planners also have the option of purchasing time in visitor lots installed around campus. Please email [[parked]] for more details if paying with a Workday driver or simply pay for time with the app and your visitors license plate using a credit card.

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The university community will see notices such as e-mail, flyers, published parking advisories and signage so that alternate parking plans can be made. Special event requests must be submitted seven (7) business days in advance of the event. Parking Services will in-turn provide at least three (3) days notice to the university community regarding special events. Individuals should be aware of posted notices and signage because vehicles in violation may be ticketed and are subject to be towed at the owner’s expense.

For special events or programs requiring additional support from parking staff such as reserved spaces, lot and traffic management, signage, security and enforcement, additional fees will be assessed regardless of the day of the week the event is held. Please work with �鶹�ƽ�� Conference & Event Services to coordinate your event.

The following fees are in place for those planning an event involving on-campus parking. Special Event fees are assessed dependent on the requirements of the event, lead time and ability to support.

Signage = set of 1-5 single location = $40, additional signs = $8 each.
Daily space rates (reserved Non-affiliated) = $14 per day, $8.50 evening only, $6 weekends
Daily space rates (Internal Affiliated) = $6 per day, $3 evening only, $5 weekends
Passport Zone spaces = $2.50/hr per space
Lot attendants = $20/hr regular time, $30/hr overtime, $40/hr holidays
Lot supervisor = $28/hr regular time, $42/hr overtime, $56/hr holidays
Barricades = $28 per set
Barrels = $8 each
Cones = $1.50 each
Variable Message Sign Boards (VMS) = $175/day

Athletics

Athletics is an integral part of the educational experience at �鶹�ƽ��. W&M Athletics is bodly pursuing excellence and strives to deliver a holistic experience with high standards of performance; providing an environment where champions of uncompromising character, fully engaged with campus and the community, prepare to make a positive impact in a complex and changing world.

See All Upcoming Athletic Events

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The Zable Stadium lot, Rear Sadler Center lot, Old Dominion lot, Camm Lot, Brooks St, James Blair lot and spaces on James Blair Drive, the Compton Lot, the Kaplan Arena lot, Rear GGV lot, Harrison Ave, the Laycock Center Lot, and the designated and signed spaces on College Terrace, Bright St, and Dawson Circle must be vacated no later than 7:00 AM on the Saturdays of home football games.

Students with Restricted Use Decals must move their vehicles from the Kaplan Arena lots, and may park in the lower level of the Parking Deck through 5 pm Sunday.

Brooks Street around Kaplan Arena, the Compton lot, the Commons lot, and the Upper Kaplan Lot must be vacated two hours prior to the start of all home basketball games. Vehicles in violation may be ticketed and/or towed at the owner’s expense. Non affiliated guests may park in the Kaplan Arena lot and use the Passport Pay-by-phone system to initiate a parking session for the duration of their stay (hourly rates apply)

Students with Restricted Use Decals must move their vehicles from the Upper Kaplan Arena lot only, not the larger lower section*.

Note: There are times when more restrictive measures are required. Electronic messages and signage in the field will always carry the most current parking parameters needed to support the events, and those notices will always supercede the above published guidelines.

University Events

Homecoming (Oct), W&M Charter Day (Feb), Colonial Relays (Apr), Commencement Ceremonies (May), Neighboring County HS graduations (June), BOV Sessions (Sep, Nov, Feb, and Apr). Signs will be posted to designate the affected areas. Vehicles in violation may be towed at owner’s expense.

In general Special Events may require entire lots or just a few reserved spaces. When reserving spaces we make every effort not to displace faculty, staff, and students during the normal academic sessions. Passport zones and larger more remote assets are used instead to the maximum extent possible. However, depending on the event we may have to take prime spaces. In such cases, we apologize for any inconvenience and ask for your cooperation in following the designated parking regulations in place for that event.

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